Erasmus+ Traineeships

General information

The aim of the Erasmus+ traineeships is to enable students to carry out a field-relevant full-time work experience placement at a foreign company during their studies in order to gain employment experience in the European context, develop specific abilities, including language abilities, and establish and strengthen co-operation between educational institutions and private and/or public entities.

The benefit of the students’ participation at a traineeship is primarily that they can apply the theoretical knowledge of their field of study in practice and enhance key competences in relation to their future careers. Traineeships can also link students with people who can later help them find a permanent job, contribute to their personal development and enhance their employability on the labour market.

The benefit for host companies should not consist merely in getting “cheap labour” – the advantage should be understood and presented primarily as a form of engagement with the academic sector and an opportunity to share knowledge, innovate working processes and promote the company’s brand.

PARTICIPATING COUNTRIES:

  • 28 EU countries
  • 3 EFTA countries (Norway, Lichtenstein, Iceland)
  • candidate countries (Turkey, North Macedonia and Serbia)

Conditions for participation

The comprehensive conditions are detailed in the Conditions for traineeships abroad within the Erasmus+ programme document attached to Guidance No. 18/2017 as its annex.

Administrative procedure & tips

Administrative procedure checklists: FA, FCE, FFA, FEEC, FCH, FIT, FBM, FME, USI, CEITEC

Before leaving

  • the student individually negotiates his/her traineeship in a foreign company;
    • the company must meet basic criteria listed in the Conditions of the Programme;
    • firstly, it is necessary to define what the student expects of the traineeship – the traineeship must represent a good opportunity in terms of content and mentoring; it is not recommended to accept just “anything”;
    • it is necessary to look for a traineeship sufficiently in advance and not be discouraged by an initial lack of success; it is useful to approach the employers with a good CV and a cover letter;
    • the target country should correspond to the nomination as closely as possible; however, changes are possible with the consent of the faculty and the FRD;
    • if you face difficulties in finding a traineeship by yourself, see the following resources:
      • ErasmusIntern.org
      • in case you are having trouble finding a suitable organisation for your traineeship, you can have a look at a list of institutions visited by BUT students in the previous period:
      • the student must be duly nominated for a traineeship in a transparent selection procedure opened 3 times a year by the Foreign Relations Department of the Rectorate (hereinafter the “FRD”);
      • the student subsequently confirms with a binding effect his/her participation on the specified dates (Presentation, slide 17) to the Foreign Relations Department and his/her faculty and submits to the same a preliminary Traineeship Agreement to have it checked in terms of its formal requirements and contents.
        • The Traineeship Agreement is the key document that contains:
          • identification of the parties;
          • specific and detailed work plan, a plan of monitoring and evaluation;
            • a description of the working position and activities of the trainee to be performed during the stay are expected;
            • it is recommended to be clear, concise and especially specific; reduce quantifiers and vague terms (“all, some, various” etc.);
            • an annotated TA form and examples of good and bad practice
          • furthermore, the student:
            • ensures to have filled in his/her bank account (opened in any Czech bank) in the IS for payment of financial support in CZK or in EUR (in Komerční banka, a.s.);
            • ensures to be enrolled in the academic year for the time period in which he/she is to participate in a traineeship;
            • visits the Foreign Relations Department for the purpose of execution of the Participation Agreement;
            • fills in an online language test in the Online Linguistic Support (OLS) system for the language of the traineeship specified in the Traineeship Agreement.

During the stay

  • in case of changes to the traineeship work plan he/she reports in writing via the Changes to Traineeship Agreement form as soon as the changes occur;
  • can submit an Application for Traineeship Extension during the stay – see below;
  • immediately before the student leaves the host country, he/she asks the host company for the original copy of the Erasmus+ Traineeship Certificate;
  • at the middle point of the stay the student sends a interim report of approx. 1 A4 sheet about his/her activities in the host company to the BUT Rectorate’s Foreign Relations Department.

After returning

  • the student hands in the original copy of the Erasmus+ Traineeship Certificate to the Foreign Relations Department within 15 days after the return – this has an impact on the confirmation of the amount of the grant or the amount to be refunded, if appropriate. The start date or the end date of the traineeship period must not be overwritten or crossed out.
  • The student fills in the final online language test in the OLS system for the language of the traineeship.
  • Within 15 days of the request the student fills in the final report on the traineeship (EU Survey) in an online repository of the European Commission (the student receives the request via his/her university e-mail)

Financing of the stay

  • The student will obtain financial support for the purpose of partaking in the mobility programme according to flat-rate amounts determined for the hosting country based on the executed Participation Agreement;
  • The exact amount of the allocated financial support in academic year 2019/2020 can be calculated or verified using the traineeship stay length and grant amount calculator;
  • For calculating financial support in academic year 2020/2021 use this grant amount table.
  • The financial support serves only as a contribution, its aim is not to cover all expenses – the student’s financial participation is expected;
  • The Erasmus+ programme financial support is compatible with salary or other performance on the part of the hosting company; however, the student may not receive any funding from other EU programmes.

Extension of the traineeship

  • The student may request extension of stay for the reasons of continuation and extension of practice by submitting an Application for Traineeship Extension;
  • however, the student has to hand in the application confirmed by both parties to the Foreign Relations Department of the BUT not later than 30 days before the expiration of the current agreement;
  • the application will be assessed based on the budget for the respective academic year and, if appropriate, an annex to the Participation Agreement will be drawn up;
  • For details, see Conditions of Erasmus+ Programme for Traineeships, Article I (4).

Other contributions

      Responsibility: Ing. Alexandr Tokár